How to Organize Emails in Outlook (And Why a New Feature Will Make It Even Easier)

If your inbox feels like a constant battle, you’re not alone. Most business owners and employees spend far too much time trying to figure out how to organize emails in Outlook—sorting through customer messages, supplier updates, internal notifications, and the occasional junk email. When something urgent gets lost in the clutter, it can slow down decisions, create confusion, or lead to missed opportunities.

Microsoft is rolling out a new tool designed to make email organization almost effortless.

Outlook for iOS and Android is introducing Priority View, an AI-powered feature built with Microsoft Copilot. Instead of manually filtering or tagging your inbox, Priority View sorts your email into two simple groups: High Priority and Needs Replies. The most important messages will automatically surface to the top, giving you a clean, focused inbox the moment you open the app.

If you’ve ever wondered how to organize emails in Outlook without spending half your day cleaning things up, this update is going to feel like a game changer. It reduces inbox overwhelm, helps busy teams stay on track, and prevents important messages from slipping through the cracks.

Even better, Priority View removes the pressure on employees who constantly worry about missing something. Instead of digging through threads and notifications, they can trust Outlook to highlight what matters most while ignoring the noise.

Rollout will happen gradually—some users may not see the feature until late 2025—and it will only be available to Microsoft 365 customers with a Copilot license. Copilot is a paid add-on, but for businesses investing in smarter workflows and AI-powered productivity, this is a feature worth watching.

If you’re curious about optimizing Outlook, improving team communication, or exploring tools like Copilot, we’d love to help. Whether you need expert guidance on your technology stack, ongoing IT Services, or local help with Computer Repair Cody WY, our team is here to make your systems run smoother.